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Recording Documents

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General Recording Requirements

  • Every document must be an original or certified copy, no larger than 8 ½” X 14” size
  • The printed, written, or typed words must be considered legible
  • A font that is equal to or larger than a 10 pitch Calibri font must be used, unless the form was issued by a government agency
  • Documents must have a 1-inch margin at either the top, bottom, or side of each page
  • A 3" margin across the top of the first page for recording information (see Recording Fees page)
  • No shading, color or aerial photo attachments will be accepted
    • Per Attorney General opinion 2017-L-03 , County Recorders will not record any documents that have exhibits or attachments containing a map, survey or drawing, unless it includes the signature and seal of a registered professional land surveyor
  • All dates must be filled in
  • Social Security Numbers must be redacted before recorded
  • Adequate county legal description that is not abbreviated
  • All signatures must be original handwritten
  • All original documents must be notarized unless it is an instrument entitled to record without acknowledgment provided for in NDCC 47-19-02

 

Deeds – Additional Requirements

  • Full Consideration Statements (not required on a Mineral Deed)
    • EFFECTIVE AUGUST 1, 2017: NDCC 11-18-02.2 - Only 1 of 2 statements will be accepted on a deed
      • I certify that the full consideration paid for the property described in this deed is $______.
      • I certify that the requirement for a report or statement of full consideration does not apply because this deed is for one of the transactions exempted by subdivision (insert applicable letter) of NDCC 11-18-02.2(6).
  • Address of the grantee
  • Name and address of drafter of a legal description executed in the State of ND on or after 1/1/2000 that contains a metes and bounds legal description (NDCC 47-19-03.1); in the form of “This legal description was prepared by (name) (address).” Or “The legal description was obtained from a previously recorded instrument.”
  • All property taxes must be paid in full before a deed can be transferred. (not required on a Mineral Deed, Personal Representatives Deed or a Transfer on Death Deed)

Mortgages – Additional Requirements

  • Address of the mortgagee(s)
  • Address of the assignee(s) on an assignment of mortgage

Subdivision Plats & Auditor Lot Plats

  • Must be eRecorded
  • Size requirement for a Subdivision plat is 22” X 34”. An Auditor plat needs to be no larger than 8 ½” X 14”
  • No shading will be accepted

Surveys

  • Must be no larger than 8 ½” X 14”
  • Must have Surveyor’s signature/initials over the Surveyor’s seal & a full notary acknowledgment

Corner Monument Record (now available on NDRIN)

  • Must be no larger than 8 ½” X 14”
  • Must have Surveyor’s signature/initials over the Surveyor’s seal
  • Paper should be a good bond stock weighing not less than 16 pounds

 

 Recorder's Duties NDCC 11-18-01                                                                                                                                                          


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